Privacy & Cookies

Privacy Policy

Summary

This Privacy Policy describes the manner in which GeoSoftware C.V., Bordewijklaan 58, 2591XR Den Haag, The Netherlands and all GeoSoftware affiliates (“GeoSoftware”), as the data controller, collect, use, and protect Personal Data received from Third Parties [and/or Personal Data from its Employees transferred to Third Parties].

GeoSoftware agrees to comply in all material respects with all applicable privacy laws, rules, and regulations, including but not limited to: (i) the European Regulation (EU) 2016/679 “on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing the EU Data Protection Directive” (the “GDPR”); and (ii) any implementing legislation enacted by the member states of the European Union (“European Laws”).

GeoSoftware complies with the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal information transferred from the European Union and Switzerland to the United States. GeoSoftware has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern.

Affiliates (and their employees) shall not be considered as Third Parties for the purpose of this Policy.

Third Parties include applicants, clients, subcontractors, vendors/suppliers, investors, insurers, and visitors to GeoSoftware’s website (such parties referred to herein individually as a “Third Party” or collectively as “Third Parties”).

By providing Personal Data as below defined to GeoSoftware, Third Parties consent to the disclosure and/or collection and use of information as set forth herein unless otherwise required.

 

Definition

“Personal Data” and “Personal Information” are used interchangeably herein and refer to information that can be used to identify a Third Party either on its own or in combination with other readily available data (e.g., the individual’s name, title, work location, home address, date of birth, compensation, benefits, or family members).

“Sensitive Data” means Personal Data which reveal racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic data, biometric data, or data which concern health, sex life or sexual orientation.

Please note that Personal Data and Sensitive Data may have different definitions depending on your country.

 

Personal Data Collected

GeoSoftware collects Personal Data entered by Third Parties on GeoSoftware’s website or through cookies used by GeoSoftware as specified below, or given in any other way, such as writings or phone calls during any transactional or administrative communications.

Subject to applicable laws and regulations, Personal Data and/or Personal Information collected may include, but is not limited to, the following:

• Personal Data such as date of birth, gender, marital status, and identification numbers including social security, driver’s license, tax identification, passport numbers and resume.
• Contact information such as name, company name, address, phone number, fax number and e-mail address
• Financial and billing information such as billing name and address, payment information (which might include credit card and/or bank account information)
• Additional information such as title, department name, fax number and additional company information, such as shareholder names, annual revenues, number of employees or industry
• Intended Use of Personal Data

 

Purpose and Legal Basis of the Processing

GeoSoftware uses Personal Information collected from Third Parties for the purposes of GeoSoftware operations and activities management, training programs, and recruiting job applicants.

GeoSoftware collects and uses the Personal Data of Third Parties for the execution of its contracts with them, to comply with its legal obligations, on the basis of Third Parties’ consent and for the purposes of the legitimate interests of GeoSoftware.

Failure to provide this information may prevent or delay the fulfillment of these obligations.

GeoSoftware processes Third Parties’ Personal Data on the following legal basis:

• Performance of a contract – the use of Third-Party Personal Data may be necessary to perform the contract that you have with us
• Legitimate interests – GeoSoftware may use Third-Party Personal Data for its legitimate interests, as for example, to improve our products and services
• Consent – GeoSoftware will rely on Third Parties’ consent to use Personal Data for marketing purposes
• Legal obligation – to comply with GeoSoftware legal obligations

Sensitive Data shall be processed only where required by local law and only where there is a legitimate purpose for GeoSoftware in doing so.

 

Recipient of Personal Data

To fulfill the purposes mentioned above in this Policy, GeoSoftware may disclose Personal Data to Third Parties on a limited and as-needed basis, including without limitation for example, services providers who advise GeoSoftware on compensation and benefit programs or administer such programs for GeoSoftware, insurers, or as otherwise required by law or detailed in this Third-Party Privacy Policy.

In the event that GeoSoftware or any portion of its assets are acquired, sold, or transferred, GeoSoftware may disclose Personal Data with the company involved to perform the operation and complete the transition, on a limited basis in compliance with applicable law.

In certain circumstances, GeoSoftware may be requested or required to disclose Personal Data in response to valid legal process or under applicable laws and/or regulations. Such circumstances may include a search warrant, subpoena, court order or other request from a government or regulatory authority or agency, including to meet national security or law enforcement requirements. GeoSoftware reserves the right to disclose such information in response to any such legitimate government or regulatory request or requirement.

GeoSoftware does not disclose or sell any Personal Data received from a Third Party (individual or legal entity) for marketing or any other commercial purpose.

 

International Transfer of Personal Data

Subject to applicable laws and/or regulations, Personal Data may be transferred to any country in the world where GeoSoftware does business, including countries where privacy laws may be more or less protective than the privacy laws where a Third Party is located.

In particular, GeoSoftware may transfer Personal Data of Third Parties located in the European Economic Area to countries located outside the European Economic Area. Where appropriate, GeoSoftware will ensure that Third Parties are informed of such transfer and that appropriate transfer mechanisms are in place.

 

Onward Transfer and Choice “Opt In – Opt Out”

GeoSoftware does not intend to disclose or use Personal Data received from a Third Party in a manner not described herein. However, should at any time GeoSoftware need to use Personal Data for a new purpose that is materially different from that for which the Personal Data was originally collected or subsequently authorized, or is to be disclosed to a non-agent Third Party, GeoSoftware will provide individuals with an opportunity to choose whether to have their Personal Data so used or disclosed. 

If Personal Data that qualifies as Sensitive Data is to be used for a new purpose that is different from that for which the Personal Data was originally collected or subsequently authorized, or is to be disclosed to a Third Party, GeoSoftware will obtain the Third Parties’ explicit consent prior to such use or disclosure, except if the use or disclosure is in the vital interests of the Third Party or another person; necessary for the establishment of legal claims or defenses; required to provide medical care or diagnosis; necessary to carry out GeoSoftware’s obligations in the field of employment law; or related to data that are manifestly made public by the individual.

If the Third Party does not consent explicitly to such disclosure or use, GeoSoftware will take all reasonable measures to remove the Third Party’s Personal Data from the intended disclosure or use.

The same principles apply for the Personal Data received from Employees that is anticipated to be disclosed and/or used to a Third Party as described in the Employee Privacy General Instruction above referred to.

When the processing of Personal Data is outsourced to a Third Party processor, GeoSoftware will select reliable Third Parties, and data processing will be subject to a written agreement between GeoSoftware and the relevant Third Party processor. This written agreement will require that the Third Party processor: (i) has at least the level of security measures in place as those implemented by GeoSoftware, and (ii) will process Personal Data in strict compliance with GeoSoftware’s specific written instructions only for the purpose(s) mentioned in the said agreement. GeoSoftware shall be liable in case the Third Party does not process the Personal Data in an appropriate manner.

 

Personal Data Security

GeoSoftware maintains appropriate technical and organizational measures to process Personal Data collected from Third Parties in a secure-access environment and in a manner that complies in all material respects with applicable laws and industry standards to guard Personal Data against loss, destruction, misuse, improper disclosure, and unauthorized access or modification. These safeguards are routinely tested internally and periodically audited by outside firms.

 

Personal Data Retention Period

Personal Data is not kept for longer than necessary to fulfill the purpose for which it was collected. Personal Data will generally not be retained longer than the term of Third Parties’ contractual relationship with GeoSoftware unless there is any legal or regulatory provision requiring otherwise.

 

Personal Data Accuracy

GeoSoftware relies on the accuracy and integrity of Third Parties’ Personal Data in order to comply with its business obligations. GeoSoftware expects Third Parties to inform it of any changes to their Personal Data, such as changes to contact information, address, or any information affecting benefits or services provided by GeoSoftware.

GeoSoftware makes reasonable efforts to ensure that the Personal Data it collects and maintains is reliable for its intended use, and is accurate, complete for the purposes for which it was collected.

 

Rights Over Personal Data

Third Parties have a right to request access to their Personal Data and to request the rectification of any incorrect or incomplete data. Third Parties also have the right to data portability, to request the erasure of their Personal Data, to restrict the processing of their Personal Data, as well as to object to their processing by GeoSoftware, unless GeoSoftware demonstrates compelling legitimate grounds. Third Parties which are not satisfied with the way GeoSoftware processes their Personal Data have the right to lodge a complaint with the competent data protection authority.

Should a Third Party have any request for assistance regarding the exercise of their rights as above mentioned, the Third Party shall use the following e-mail address: data.privacy@geosoftware.com.

GeoSoftware will allow a Third Party to review the Third Party’s Personal Data that GeoSoftware stores and maintains about that Third Party in his or her personnel file, including information relevant to the use and disclosure of that person’s Personal Data. However, in certain limited circumstances GeoSoftware may not be able to provide a Third Party with access to all of his or her Personal Data where such refusal is permitted or required by applicable law or regulation.

Subject to all applicable laws and regulations, should any Personal Data concerning a Third Party be found to be no longer needed, to be inaccurate or incomplete, or if a Third Party has withdrawn consent, GeoSoftware will take reasonable steps to erase or correct or update the information it maintains unless applicable laws or regulations exempt GeoSoftware from doing so.

These rights can vary depending on your country.

 

Website

An individual can access GeoSoftware’s website without providing any Personal Data. However, should you choose, you may provide us with certain Personal Data. GeoSoftware may use this information:

• To correspond with you
• To allow you to participate in features or services we offer on this website
• To provide you with a subscription or newsletter
• To transmit your resume within GeoSoftware for possible employment opportunities

If you subscribe to any service provided by GeoSoftware through GeoSoftware’s website or otherwise, and you wish to terminate that subscription and have all Personal Data about you removed from any list we maintain, please contact GeoSoftware by sending an e-mail to webmaster@geosoftware.com, informing us of your request. We will promptly make reasonable efforts to remove all Personal Data about you from our data banks. In addition, e-mail communications from GeoSoftware inform the recipient how to stop receiving further communication.

GeoSoftware does not automatically log Personal Data about visitors to our website. GeoSoftware does not use cookies to store Personal Data, nor does GeoSoftware link non-Personal Data stored in cookies with Personal Data about specific individuals. We may collect certain non-Personal Data from a visitor to our website such as what browser was used, what pages were accessed, and the Internet address of the service provider in order to compile statistics and analyze this data for trends.

 

Use of Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Request Deletion of Personal Information

Update Your Contact Preferences

 

GeoSoftware’s website uses the following cookies to understand how the site is being used in order to improve the user experience. Because we respect your right to privacy, you can choose not to allow some types of cookies. See below the category headings to find more information. You have the right to decline cookies. Declining some types of cookies may negatively impact your experience on the site and limit the services we are able to provide.

 

Necessary

Necessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data.

 

 

 

Analytics

Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.

 

 

 

Advertisement – Google Analytics

GeoSoftware uses this to understand how the site is being used in order to improve the user experience. User data is all anonymous. You can find out more about Google’s position on privacy as regards its analytics service at: https://policies.google.com/privacy?hl=en.

To opt out of being tracked by Google Analytics across all websites, visit: tools.google.com/dlpage/gaoptout

 

For any questions regarding our website Privacy Policy & Cookies, contact us at info@geosoftware.com.